How to Open PDFs on a Mac with Preview instead of Acrobat Reader



If Acrobat Reader has taken over your PDFs you’re being doubly punished. First punishment: you’re using Acrobat Reader (or Acrobat Reader DC, or Acrobat Reader Pro DC, or maybe an older version of Acrobat Reader). Every version of Acrobat Reader is sheer misery to use: slow to launch, clumsy to operate, thousands of indecipherable options in the Preferences dialog, and very “un-Mac-like.” I wouldn’t make my dog use Acrobat Reader.

Second punishment: by using Acrobat, you’re NOT using Apple’s own, built-in, elegant, powerful, joy-to-use Preview app. Which means you’re punishing yourself. Using the Preview app is a treat, with plenty of groovy features under the hood should you care to go deep. Most of the time, though, all we want to do is double-click a PDF (or a JPEG, or a PNG) and have a look at it. Acrobat and Preview can both do it, but Preview does it faster and nicer, so let’s see how we can make that happen.

  • First, find a PDF. Don’t open it, just find one.
  • Next, click on it ONCE, and then go to the File menu and choose “Get Info.” Shortcut: ⌘-I (that’s a capital I, not the number 1.)
  • Look for the part that says “Open with:” It might look like this:
Get Info window showing this PDF will open with Acrobat Reader.
Get Info for a PDF… this one opens with Adobe Acrobat Reader

All you need to do is change the “Open with:” to say “Preview.” It will look like this:

PDF's Get Info window showing this document will open with Preview.
This PDF is going to open with Preview, starting now!

Obviously it would not be very much fun to have to do this for every PDF on your Mac, one at a time. So don’t do it that way. Instead, use that “Change All…” button and Change. Them. All. You’ll get a box asking you to confirm.

Dialog box asking whether you're sure you want to change the default app to Preview for PDFs.
Yes, you’re sure!

Of course, if you make a mistake and choose the wrong app you can just Get Info again and fix it. Easy. And, if you have the occasional document that you want to open with some other app, generate a list of possible openers by Control-clicking (or a right clicking), the document’s icon. Then choose an app. Like so:

Control-click a PDF icon, then Open With...
Control-click, then Open With…

Doing the “Open With” via a Control-click opens your document with the app you choose that time only. If you want to make your choice permanent, Get Info and change it there.

One more thing: if you accidentally open Acrobat, and you get this dialog box:

Acrobat wants to take over your PDFs. Don't let them! Just say No!
The answer is “No.”

… check the “Do not show this message again” box, then click “No.” Those Adobe rats, they’ll keep trying to hijack your PDFs. Don’t let them. You’ll be happier with Preview. Trust me.

Note: on occasion, you may receive a PDF that has to be filled in, like a form. If the form was created with Acrobat, you may be forced into filling in the form with Acrobat as well, because Adobe has their own way of doing things, and Preview might not know how to handle it. In that case, do the Control-click thing, and open that particular PDF with Acrobat Reader so you can fill it in. Here is a link to the free Acrobat Reader page on Adobe’s site, in case you need it.



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6 thoughts on “How to Open PDFs on a Mac with Preview instead of Acrobat Reader

Add yours

  1. Hey Christian!

    This is fine, but, what about the ability to “Fill & Sign” that Adobe provides?

    More and more this is becoming the standard way to complete & sign documents.

    Can Preview handle this?

    1. Those are the times that you reach for the Control key and open it with (ugh) Acrobat Reader. You can put a real signature into Preview, but that’s not how the Fill & Sign stuff works. So sometimes you have to use Acrobat after all. I debated writing about this and actually had a paragraph at the end about it– I think I’ll have to put it back in.

  2. Hey!

    When the Federal Government made pdf’s their standard for archiving etc.,
    back in the early 2000’s, that made Adobe #1 for anything related to it.

    I agree with your criticism’s though. Adobe Reader settings are sluggish.

    But it does do what it says it will do, albeit using a lot of resource!

    Thanks!

    1. I just don’t like using Acrobat– clumsy, slow, non-Mac-like. PDF is an open standard, but I think Adobe takes some liberties with it. I’m sure you know, but other readers might not: PDF stands for “Portable Document Format.” Seems to me that Adobe is not taking the “Portable” part to heart. They do the same sort of thing with Photoshop: they promote an interface that is neither Mac nor Windows, thinking it’s better to be “consistent” across platforms when the reality is, from a user’s point of view, cross-platform consistency is almost without value. To a user, the important thing is that the app takes advantage of a platform’s strengths. When they make an app that looks the same on two different platforms they dumb it down to the lowest common denominator.

  3. Hey!

    I agree 100%.

    No question: Adobe documents are anything but “portable” in that
    they are not available to be crossed into MS Word, Excel or other
    app’s.

    But thats capitalism for you!

    Propaganda by re-definition of words!

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