How to Show (and Hide) Invisible Characters like Paragraph Marks in Microsoft Word on a Mac

Updated October 3rd, 2020.

Short Answer: Command-8 (⌘-8)
There’s a keyboard shortcut for toggling invisible characters (like paragraph marks, and spaces, and tabs) in Microsoft Word on a Mac and as far as I know it’s worked in every version, since the very beginning. Command-8 does it. Command-8 to show them, Command-8 again to hide them. Easy as pie!

Microsoft Word on the Mac has a nice feature that lets you show invisible (non-printing) characters such as returns, tabs, and spaces. Those characters are just as “charactery” as anything else you type– they take up space, they’re copy and paste-able, you can give them a point size– but they’re invisible, and they don’t print. Most of the requests I get on this topic concern turning invisibles off, because since the user often doesn’t know how he turned those invisible characters on, he also doesn’t know how to turn them off. Here’s how you do both.

Here’s a Word 2011 document showing invisible characters. Click it to see a larger version!

Microsoft Word 2011 document showing Invisible Characters
Microsoft Word 2011 document showing Invisible Characters

Here’s a Word 2016 document showing invisible characters (slightly different). Click it!

Microsoft Word 2016 with Invisibles Showing
Microsoft Word 2016 with Invisibles Showing
Microsoft Word document with Invisible Characters hidden
Microsoft Word 2011 document with Invisible Characters hidden

Here’s a Word 2016 document with the invisible characters hidden (again, slightly different). Click to enlarge.

Microsoft Word 2016, Invisibles Hidden
Microsoft Word 2016, Invisibles Hidden

Here’s the toolbar button that toggles Invisibles on and off in Word 2011. Click to see the close-up view.

Invisibles Toggle button in Microsoft Word toolbar
Invisibles Toggle button in Microsoft Word 2011 toolbar

Here’s the toolbar button that toggles Invisibles on and off in Word 2016. The button will disappear if you hide the Ribbon, so don’t do that. Click to see it better.

Microsoft Word 2016 toolbar showing Toggle Invisibles button
Microsoft Word 2016 toolbar showing Toggle Invisibles button


That’s all there is to it. Click the button in the toolbar to show the invisible characters; click the button again to hide them.

Double-Bonus: sometimes the button doesn’t work. In that case, Command-8 isn’t going to work either. If this happens to you, go to View in Word’s Preferences, and make sure you have nothing checked under “Nonprinting characters.” See the picture below (Microsoft Word 2011). Definitely click!

Be sure you don't have anything checked under "Nonprinting characters."
Be sure you don’t have anything checked under “Nonprinting characters.”


Here’s what to look for in Word 2016’s preferences. I’ll bet the picture gets bigger if you click it!

Word 2016 preferences for showing invisible characters
Word 2016 preferences for showing invisible characters

I don’t know why you would want to check those boxes, but if you do, the toolbar button and the Command-8 keyboard shortcut will not toggle those characters’ visibility. This can be very confusing, as one of my customers and I discovered this week. He had every box checked, so nothing was toggled by the toolbar button, and nothing was toggled by Command-8. Don’t let this happen to you!

Copyright 2008-2024 Christian Boyce. All rights reserved.

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Christian Boyce

Christian Boyce is a Mac and iPhone expert with over 30 years' experience in the field. His specialty is teaching people how to get more out of their Macs and iPhones using the software and apps already installed. He is the author of several books, a guest speaker for Mac and iPhone user groups worldwide, and a former rocket scientist. He splits time between homes in Santa Monica, California and Round Rock, Texas.

23 thoughts on “How to Show (and Hide) Invisible Characters like Paragraph Marks in Microsoft Word on a Mac

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  1. Your site answered my question in obe minute after spending an entire day yesterday looking for it!
    Thank you!
    (I’ll look to see how I can “like” or subscribe to your content.)

  2. Thank you SO much for a simple but hugely valuable answer that was surprisingly difficult to find anywhere else !

  3. Very helpful. Command-8 works beautifully on my MS365, MacMonterey OS.
    However, I still need to know how to remove the character (e.g., the little square box that seems to put more space between paragraphs) and which I can’t delete even after it’s visible.

  4. Command 8 does it! Thank you! Why couldn’t MS simply have that in their help information instead of telling us to go to file->options->Display, when there isn’t even an options menu any more!

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